Privacy Policy

Last updated: December 10, 2025

Summary: Email Triage accesses your Gmail to categorize emails using AI. Your email content is processed but never stored permanently or shared with third parties. You can delete your data at any time.

1. Introduction

Email Triage ("we", "our", or "the Service") is operated by Nimbus Ltd. This Privacy Policy explains how we collect, use, and protect your information when you use our email organization service.

By using Email Triage, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Google Account Information

When you sign in with Google, we receive:

Profile information: Your name, email address, and profile picture
OAuth tokens: Secure tokens that allow us to access your Gmail on your behalf

2.2 Gmail Data

With your authorization, we access the following Gmail data:

Email metadata: Sender, recipient, subject line, date, and existing labels
Email content: The body text of emails (processed for categorization only)
Gmail labels: We read and create labels to organize your emails
Contact information: Basic contact data to identify senders and relationships

Important: Email content is processed in real-time by our AI models but is NOT permanently stored. Only metadata (sender, category assignments, your corrections) is retained to improve the service.

2.3 Usage Data

We collect information about how you use the Service:

Category corrections you make
Senders you mark as trusted or ignored
Your category preferences and settings

3. How We Use Your Information

We use your information exclusively to:

Categorize emails: Analyze email content to assign appropriate categories
Apply Gmail labels: Create and manage labels in your Gmail account
Learn your preferences: Improve categorization accuracy based on your corrections
Provide the Service: Authenticate you and maintain your account

3.1 Google API Services User Data Policy

Email Triage's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

4. Data Storage and Security

4.1 What We Store

Account data: Your email address, profile info, and preferences
OAuth tokens: Encrypted at rest using industry-standard encryption
Email metadata: Sender addresses, category assignments, timestamps
Your corrections: Category adjustments you make to improve accuracy

4.2 What We Do NOT Store

Full email body content (processed in memory, not persisted)
Attachments
Your Google password

4.3 Security Measures

OAuth tokens encrypted at rest
HTTPS encryption for all data in transit
Access controls limiting who can access the infrastructure
Regular security reviews

5. Data Sharing

We do NOT sell, rent, or share your personal information with third parties, except:

Service providers: Infrastructure providers (hosting, databases) who process data on our behalf under strict confidentiality agreements
Legal requirements: If required by law or to protect our rights

We do NOT use your email content for advertising or share it with advertisers.

6. AI Processing

Email Triage uses artificial intelligence to categorize your emails:

Multiple AI models analyze email content to determine categories
Processing occurs on our secure servers
Your corrections train a personalized model for your account
We do not use your data to train models for other users

7. Your Rights and Choices

7.1 Access and Export

You can request a copy of your data at any time by contacting us.

7.2 Deletion

You can delete your account and all associated data:

Use the "Reset Settings" option in the app Settings
Contact us at tom@lemmons.net for full account deletion

7.3 Revoke Access

You can revoke Email Triage's access to your Gmail at any time:

Visit Google Account Permissions
Find "Email Triage" and click "Remove Access"

8. Data Retention

Active accounts: Data retained while you use the Service
Inactive accounts: Data may be deleted after 12 months of inactivity
Deleted accounts: Data removed within 30 days of deletion request

9. Children's Privacy

Email Triage is not intended for users under 18 years of age. We do not knowingly collect information from children.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by email or through the Service. Continued use after changes constitutes acceptance.

11. Contact Us

If you have questions about this Privacy Policy or your data, contact us:

Email: tom@lemmons.net
Company: Nimbus Ltd